Location: Phil Barker’s Home, Washington, NH.
1. Assembly: Meeting called to order at 1:05 pm
Board Members present: Phil Huntley, Phil Barker, Sherry Morrison,
Rose Foote, Tom Foote, Larry Gaskell
Members present: Mike Morrison, Linda Barker, Sue Tirrell
2. Secretary’s report submitted by Phil Huntley for Sue Mayberry. Phil Barker moved to accept and Tom Foote seconded and report was accepted.
3. Sherry submitted the treasurer report. The checking account had $2,099.68 dollars. The Foote Fund had $ 1,675.04. The total combined ending balance is $3,774.72. The deadline for taxes is May 15. H & R Block will prepare the taxes with preparation expenses covered by a gift from the Morrison’s.
There are approximately 110 books on hand.
Phil Barker made the motion to accept the Treasurer’s report and Tom seconded. The motion carried.
4. Phil Huntley explained that he received a letter of resignation from Sue Mayberry on Dec. 23, 2003, from the secretary and director position she held. Sherry made a motion to send a thank you letter to both Sue and Lou for all of their work for the Friends of Pillsbury. This motion was not seconded but the general consensus was to send the letters. Phil Huntley will take care of this. Lou Mayberry also recently moved to Virginia. A motion was made and seconded to accept Sue’s resignation with regrets.
5. Mike volunteered to finish Sue’s term as BOD member and Secretary. Motion was made, seconded and carried.
6. A general discussion concluded that activities should be prioritized with emphasis on the ADA trail, Workdays, and programs so that new members can be encouraged to join and participate. Applications were distributed.
7. Mike and Sherry agreed to do a newsletter by May 15th. Phil Barker will submit a historical piece. Sue Tirrell, a manager’s moment with dates and changes and a President’s Corner piece by Phil Huntley.
8. Programs will include a spring and fall edible wild food program by Mike.
The Loon Preservation Committee will be contacted for a possible presentation, DES will be contacted for Volunteer Lake Assessment dates, the state nursery for possible wildlife plantings eg. High bush cranberry, wild raisin, hawthorn. Ron Jaeger will be contacted for a Historical Pillsbury presentation and possible pruning demo for a feral apple release and pruning program. Mike to make contacts. Larry or Mike to contact the NH astronomers for a possible presentation. Chris Martin from the NH eagle project will be contacted by Mike for a possible eagle presentation. Phil Barker will contact Roger for a National Trails Day event by Trail wrights.
9. Tentative dates for opening of the Park were given by Sue Tirrell as May 7th for weekend camping with reservations beginning June 11th.
10. Adopt a Highway and Park needs assessment is scheduled for April 24th from 9 till noon. May 8 th will be the cabin opening and preparation day from 9 till noon.
11. Phil Huntley proposed confirmation by the Board of Directors as adopting the revised “Articles of Agreement” as voted on at the 2002 Annual meeting on this date so there would not be such a “lag time” from the date of revision to the date of recording with the NH Secretary of State’s Corporate Office. No changes were made on this date by the BOD. NOTE: It is within the authority of the BOD to change the “Articles of Agreement” by a majority vote and it does not need to come before the membership. A motion made, seconded and carried.
12. Phil Huntley is filing an application to suspend annual reporting requirements with the NH Attorney Generals office to save the $75.00 annual fee and extra paperwork.
Old Business: Phil Huntley will assume duties of Adopt a Highway liaison previously held by Sue Mayberry and the Work Day Committee chair previously held by Lou Mayberry. A sign up sheet will be established for Adopt a Hwy.
JC Ferguson will continue work on the website.
Adjournment: Phil Barker moved that the meeting be adjourned at 2:43. Tom Foote seconded. Motion passed.
Respectfully Submitted, Mike Morrison, Secretary:________________________